Medical Data Entry Specialist - Accessioning
Reports to: Laboratory Operations Manager
Supervises: None
New/Updated: New
Last Update: February 2015

Accessioning personnel is responsible for registering specimens for Histology, Cytology, and Molecular Diagnostics departments

ESSENTIAL FUNCTIONS:

1. Receives and logs specimens into the Anatomic Pathology Computer system (LIS)
   
2. Performs queries in the lab information system (LIS) for basic patient information.
3. Reviews patient records for missing information and flags appropriately 
4. Faxes reports to clients manually and from the LIS and verifies success.
5. Scans patient billing information and sends printed copy to billing department
6. Manages incoming and outgoing FedEx shipments and mail.
7. Files patient documents such as requisitions and insurance information.
8. Creates and manages physician preference forms.
9. Performs clerical duties for Laboratory Director
10. Communicating with people outside the organization, representing the organization to customers, the public, and other external sources.
11. Performs other duties as assigned.

POSITION REQUIREMENTS:                                        
Education and formal training:          
High School Diploma or equivalent
Licenses:
None required.
Experience:

1. At least 1 year relevant medical office experience is preferred.
   
2. Some specialized training in medical office skills, and HIPAA compliance is preferred.
   

PHYSICAL/MENTAL REQUIREMENTS:

1. Ability to operate business machines.
   
2. Ability to prepare and deliver information in written and oral forms.
3. Ability to communicate regular status to clients, superiors and peers.
4. Good computer skills including facility with MSOffice applications (including Excel).
5. Effective communication and interpersonal skills necessary to handle sensitive, confidential situations and interact professionally and courteously with physicians, patients, patients’ families and other personnel.  
6. Must be able to communicate effectively by telephone, e-mail and in person with customers, co-workers and supervisors.
7. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
8. Relies on experience and judgment to plan and accomplish goals. A certain degree of creativity and latitude is expected.
9. Sitting for long period of time viewing computer terminal while performing some of the essential functions of the position.  
10. Light lifting of under 50 on an infrequent basis.
11. General office environment; Part-Time Monday through Friday.  
12. Time Management: Managing one’s own time and the time of others.
13. Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

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